Interview scheduling shouldn’t be a memory test or a copy-paste gamble. Too often, recruiters are stuck rebuilding interview setups from scratch or scrolling through past interviews to find a reusable invite. This increases errors, inconsistencies and wasted time.
This month’s updates make it easier to:
- Bring consistency to your scheduling process without locking down flexibility
- Automatically combine multiple pools (people or rooms) into a single interview invite
- Adjust participants in an interview, even if you are not part of the calendar invite
Read on to explore how these improvements reduce rework and help you move candidates forward, faster and more confidently.
Most interview delays start with minor workarounds - those quick fixes teams use to keep things moving. But when every role has its unique interview flow and every recruiter builds their interviews differently, these workarounds don’t scale. With no shared standard, teams rely on memory and manual edits, leading to messy tags, accidental reuse of details like candidate names, and a disjointed experience for candidates and internal teams.
We’ve upgraded scheduling templates to fix that.
Our new smart templates give you a more structured, reusable setup that pre-fills key details for each interview type, such as mandatory descriptions, interviewer selection, and tags, so you don’t have to start from scratch each time. You can also use dynamic placeholders to personalize each request automatically so details like the candidate’s name are always accurate without manual editing.
Templates are now your smart scheduling companion that further reduces manual admin and ensures consistency across your entire organization.
How this benefits you:
For recruiters and hiring managers
- Remove the need for manual rework and memory-based scheduling: No more digging for past invites or re-entering the same details across roles and stages.
- Schedule candidates in a few clicks: It also enables much faster scheduling with fewer errors, even across complex multi-stage interviews with a setup that’s ready to go.
For TA Leaders
- Deliver a consistent experience with confidence: Templates bring structure to how interviews are scheduled across teams, roles, and locations. Now, you can trust that every candidate and internal stakeholder gets a unified experience. Even better, when templates are updated, those changes instantly apply across the board. This allows you to stay in control without micromanaging the process.
- Standardize without locking teams in: Recruiters can still make changes on the fly, giving them autonomy where it matters.
- Get better insights on how interviews are scheduled across your hiring org: With a structured setup, interviews are clearly labelled. This makes it easier to report on key metrics like time-to-schedule and confidently identify bottlenecks.
Previously, you could automatically add an interviewer from a pool when creating an interview invite. But if you needed to find a match across multiple resource pools - like an interviewer, a shadower, and a meeting room - you still had to coordinate those manually. That extra effort added more steps to your scheduling and slowed down hiring.
Now, you can combine multiple pools in a single interview invite. Need a technical interviewer from a pool, a shadower from another pool, and an available meeting room? Cronofy automatically selects a valid combination across all pools, so you never book interviews without a place to meet or miss training opportunities for new team members.
Interview plans constantly change, whether a secondary interviewer drops out or a meeting room becomes unavailable. But making adjustments to a scheduled interview used to mean cancelling the event or waiting on interviewers to manually make changes in the calendar invite.
Now, as a recruiter, you have more control and can change or add interview participants, even if you are not part of the original invite.
This update helps you:
- Keep interviews on track even when participants change or a meeting room is no longer available
- Make updates instantly: Edit calendar invites without chasing interviewers
- Avoid cancelling and rebooking interviews to fix one detail
- Manage internal changes - like adding new participants without impacting the candidate invite
Your Next Steps to Gaining More Control in Your Interview Process
These new capabilities are available to all Cronofy Scheduler users. Try them today to start experiencing a smoother scheduling process for all, or contact our support team for assistance.
Are you new to Cronofy and curious about these features? Book a personalized walkthrough and discover how we can help put you in the driver’s seat of your recruiting process.
