Availability Options

In Cronofy, availability settings allow you to define the times you're open for meetings and events. Each option lets you tailor your availability based on different needs, maximizing scheduling flexibility.

With three main options to suit different scenarios:

By default, your availability is set to "Working Hours," defined as 9 a.m. to 5 p.m., Monday through Friday. This default provides candidates with the best experience by offering the most time slots to choose from, helping to streamline the hiring process and reduce time-to-hire by eliminating wait times for interviewer availability.

The booking form will automatically show available slots (excluding 'tentative' or 'busy' times) within the 9 a.m. to 5 p.m. window in the interviewer’s time zone. If needed, you can adjust these settings on behalf of the interviewer.

Interview Times is a powerful availability option in Cronofy that creates automatic placeholders in interviewers' calendars, allowing for more efficient scheduling of interviews with busy colleagues. These placeholders appear as 'tentative' in Microsoft calendars and 'busy' with the title 'Held for interviews' in other calendar systems, providing real-time availability to candidates.

Setup:

• Go to your Members section and select yourself or any other member.
• From their availability select Interviews.
• Use the + sign to add times in the calendar and finalize by clicking Enable Specific Availability.

Interviewers can move, delete, and modify these placeholders, with changes reflecting immediately in any associated scheduling requests. When in a group, Cronofy will apply the interview times to individuals who have them scheduled and working hours for those who don’t.

This feature can be set up by Scheduler admins or Owners through the Members section. To remove the availability click the remove button on the bottom of the page.

Use this option when you have pre-agreed time blocks from interviewers to share with a candidate.

To select these blocks, simply click or drag over the desired time slots, as shown on the right.

If interviewers have other events scheduled during these pre-agreed times, you can override their availability by selecting the "Offer slots during selected times" option.

Cronofy will automatically respect any buffer times and minimum notice periods set in the interviewers' preferences.

Use this option when interviewers have specific times available for a candidate.

Select a time from the dropdown or type it directly. You can schedule slots up to 6 months in advance, offering a maximum range of 35 days within this period.

Note that Cronofy settings like minimum notice and buffer times will be overridden, setting only a default minimum notice period of one hour. You can also override any busy times in their calendar by selecting the “Whether busy or not” option.