Adding users to Cronofy
Learn how to add users to your Cronofy platform, whether manually, through an automatic sync of a subset of users, or a full sync. Once added, users in your organization can view each other's availability when creating scheduling requests and, if assigned the appropriate role, can schedule on each other's behalf.
Invite users manually
You can invite users manually via the 'Members' section in Cronofy. We advise to select assign the appropriate Roles when doing so. More about roles can be found further down this article.
In your Organizational Unit Settings (OU) and select the “Accounts” tab and scroll down to “Invite Users” and click. Now you can enter the emails (up to 20 at a time) of the users you want to invite to your OU.
The users will then receive an email prompting them to accept your invite, which is valid for 48hrs.
Domain Sign Up
You can skip sending invites to your team and allow any coworkers who share your email domain to join your OU by enabling Domain Sign Up.
To enable Domain sign up, you need to click on your OU on the left hand panel. Then you select scheduling>settings.
Simply click on the tickbox and the option is enabled.
Only Owners can do this.
Directory Sync via Enterprise Connect
Our Enterprise Connect function allows you to connect a service account via MS365 or Google Workspace, quick and easy without extra cost. From there you have the option of full or partial directory syncs.
The service account will auto-generate Cronofy accounts for your users without them having to accept email invitations or sign-up themselves.
More information can be found here.
Add Meeting Rooms
We can add meeting rooms to your organization that will reside in the resources tab.
Cronofy Settings -> Members -> Resources
Once added, the rooms can be booked and share availability like any other user.
Simply message us in Support with a room list and their emails and we will facilitate this for you.
Do I pay for everyone with a service account?
No, when you onboard all users' calendars via a service account you will not pay for every account. You will only pay for anyone who has been part of a scheduler request.
What can I share with my IT around Data & Privacy of onboarding users?
Do interviewers need to take any action if we set up a service account?
No, everything will be synced to Cronofy on the backend and they will not have to interface with Cronofy. Only your recruiters and coordinators will work with Cronofy.
What is the appropriate role for a regular interviewer?
'Member' so they can only see their own settings. After accepting the invite, your interviewers won't need to do anything else in Cronofy.